District Officer Duties and Qualifications

All District Officers must be active individual members of member Clubs and must be in good standing with Toastmasters International under Article VIII, of the Bylaws of Toastmasters International.

 

District Council

District
Executive Committee

Elected Offices
(per Article VIII of the District Administrative Bylaws)

District Director

Program Quality Director


Club Growth Director


Division Directors

Appointed Offices
(appointed by the District Director)

Area Directors

District Administration Manager

District Finance Manager

Public Relations Manager

No Elected District Officer may be re-elected to the same office for succeeding terms in which a full year has been served, except that the Division Directors may be re-elected to succeed themselves for one (1) term. Appointed Officers shall be eligible for re-election or re-appointment for one (1) succeeding term only.

Other Offices: Toastmasters International credit toward any educational award is limited to service as a District Officer named in the [table above] – Elected Officers and Appointed Officers only.

Term of Office:
The terms of all District Officers shall commence at 12:01 a.m. on July 1 and end on the following June 30, at midnight.

DISTRICT DIRECTOR

The district director shall report to and take direction from the district council in matters pertaining to district organization, programs, and procedures, but the district director shall be ultimately responsible to the Board of Directors in the exercise of his or her powers and duties. The district director shall uphold and promote the purposes of Toastmasters International in the district. As the representative of Toastmasters International, the district director, personally and through the program quality director and club growth director, shall carry out the programs approved by the Board of Directors and the district council. The district director presides at all meetings of the district council and the district executive committee; fills such appointive offices as are provided for in these administrative bylaws, subject to the approval of the district executive committee and confirmation by the district council; authorizes withdrawals of district funds, in the manner and to the extent provided in Article XII of these administrative bylaws; and must approve all withdrawals chargeable to the district on the books of Toastmasters International. By the published deadlines, the district director shall submit to the Board of Directors any reports that may be required by the Board of Directors. The district director shall provide to each member club in this district and to World Headquarters, copies of the adopted budget, the report of the audit committee, and such other reports as the Board of Directors from time to time may require. The district director shall furnish World Headquarters with such information as the Board of Directors from time to time may require before the district shall be eligible to withdraw funds of Toastmasters International authorized by the Board of Directors for district activities and operations.

Qualifications: At the time of taking Office, the District Director shall have served:

  • at least six (6) consecutive months as a Club President AND
  • at least 12 consecutive months as a Program Quality Director, Club Growth Director, Division Director, or a combination thereof.

PROGRAM QUALITY DIRECTOR

The program quality director is the second-ranking member of the district executive committee, and presides over that body and the district council in the absence of the district director. The program quality director assists the education committees of the member clubs and areas and divisions of the district in utilizing the educational programs and materials of Toastmasters International and has the responsibility for: promoting and supporting club quality and member retention; the training of all division, area and club officers; the preparing and conducting of educational programs for district conferences; the supervising and coordinating of district-wide speech contests; and the formulating of specific educational recognition programs. The program quality director shall attend district council meetings.

Qualifications: At the time of taking Office, the Program Quality Director shall have served:

  • at least six (6) consecutive months as a Club President AND
  • at least twelve (12) consecutive months as a Club Growth Director, a Division Director, an Area Director or a combination thereof.

CLUB GROWTH DIRECTOR

The club growth director is the third-ranking member of the district executive committee and presides over that body and the district council in the absence of the district director and program quality director. The club growth director is responsible for the development, direction, and coordination of an overall marketing plan necessary for building new member clubs; the increase in individual membership and retaining clubs in the district; the recruitment and training of district marketing teams; and the formulation of specific membership building recognition programs. The club growth director shall attend district council meetings.

Qualifications: At the time of taking Office, the Club Growth Director shall have served:

  • at least six (6) consecutive months as a Club President AND
  • at least twelve (12) consecutive months as a Program Quality Director, a Division Director, an Area Director or a combination thereof.

DIVISION DIRECTORS

The division directors shall coordinate the activities of area directors within the division and provide area officers with a supervisory head for counsel, information, and service.

Division Director must:

  • Strive to achieve Distinguished Division recognition
  • Contact Area Directors at least monthly
  • Ensure 100% of Area Directors are trained; follow-up after training; & provide
    ongoing support;
  • Ensure net gain of one (1) Club or more;
  • Hold at least two (2) Division Council Meetings each year
  • Participate in District training, Executive Committee meetings, District Conferences and District
    Council meetings.

Qualifications: At the time of taking Office, the Division Directors shall have served at least six (6) consecutive months as members of a District Council.


AREA DIRECTORS

The area directors shall be responsible for the member clubs within their areas and shall represent the district director and, if applicable, the division director to the clubs in their areas. As presiding officer of the area council, the area director shall hold regular area council meetings, and shall appoint (or provide for the election by clubs in the area of) an area staff for the conduct of area activities between area council meetings. The area director shall perform such other duties as the district director and district council may prescribe.

Area Directors must:

  • Focus on membership growth and educational achievements (Strive to achieve Distinguished Area recognition)
  • Motivate and assist each Club in the Area to become a Distinguished Club
  • Make at least two (2) Club visits; make a presentation during each visit on one or more of the following topics: Distinguished Club Program; Communication & Leadership Tracks; or Membership Growth & Development.
  • Ensure that each Club understands the service roles of the Area Director and the
    District.
  • Contact Club Presidents monthly
  • Ensure no net Club loss in the Area; build at least one new Club within the Area
  • Hold at least two (2) Area Council Meetings
  • Participate in District Training, Executive Committee meetings, District Conferences and District Council meetings.

Qualifications: Insofar as practicable, the Area Directors shall have served as members of a District Council.


PUBLIC RELATIONS MANAGER

The public relations manager serves under the direction of the district director and is responsible for the development and administration of a public relations program that will provide improved understanding by individual members of clubs and the public of the opportunities available for personal development in the Toastmasters International Communication and Leadership Programs.

Qualifications: Insofar as practicable, the Public Relations Manager shall have served as Club VP of Public Relations and member of a District Council.


DISTRICT ADMINISTRATION MANAGER

The district administration manager shall have custody of this district’s administrative bylaws and all other records and documents of this district; shall keep the minutes of the meetings of the district council and district executive committee; and shall transmit the same to the successor. The district administration manager shall have charge of all district correspondence, and shall perform such other duties as may be prescribed by the district director or district council.

Qualifications: Insofar as practicable, the district administration manager shall have served as Club Secretary.


DISTRICT FINANCE MANAGER

The district finance manager shall have charge of all funds and other personal property of the district and shall transmit the accounts and all undistributed funds to the successor. The district finance manager shall disburse all funds upon order of the district director, as provided herein, and shall perform such other duties as may be prescribed by the district director or district council.

Qualifications: Insofar as practicable, the District Finance Manager shall have served as Club Treasurer.


Article IX: DISTRICT COUNCIL:
Composition

The district council shall consist of the district executive committee, as defined in Article XI(a) hereof, and the club president and vice president education from each member club in the district. These shall be the only voting members of the district council, and references made in these administrative bylaws to “members of the district council” shall mean only voting members.

Authority
The district council shall serve as the administrative governing body of the district, operating with powers delegated to the district council by the Board of Directors of Toastmasters International and subject at all times to the ultimate direction of the Board of Directors and the Articles of Incorporation, Bylaws, Policies, and decisions of Toastmasters International, and these administrative bylaws. The district council shall conduct all business of the district, shall assume responsibility for the payment, with district funds, of all debts incurred in the presentation of district council meetings and other district functions, and shall not assess or impose any financial obligation on any member club or any individual member of a club.


DISTRICT EXECUTIVE COMMITTEE:

The district director, the program quality director, the club growth director, the public relations manager, the district administration manager, the district finance manager, the area directors, and any division directors, together with the immediate past district director, shall be the district executive committee, which shall have all functions and powers of the district council except such powers as may be reserved by the district council to itself; subject at all times to the general direction and approval of the district council. A majority of the district executive committee shall constitute a quorum. This committee shall recommend the division of the district into areas and divisions (optional) for approval at the annual meeting. The district executive committee shall prepare a budget in the form prescribed by Toastmasters International, covering estimated receipts and expenditures for the ensuing year, and shall submit it to World Headquarters by September 30. This proposed budget shall be acted upon by the district council at its first meeting. The district executive committee shall have such other duties as are delegated to it by the district council.